Your Privacy

Privacy Policy

Last modified: September 3, 2024

Introduction

Beckley Retreats, Inc., a Delaware corporation (“We,” or our “Company”) respects your privacy and is committed to protecting it through our compliance with this policy. Pursuant to Article 27 of the General Data Protection Regulation (“GDPR”), we have appointed the European Data Protection Office (“EDPO”) as our representative in the EU with regard to personal data processing under the GDPR, to act on our behalf and represent us regarding our obligations under the GDPR. Pursuant to Article 27 of the UK General Data Protection Regulation (UK GDPR), we have appointed EDPO UK Ltd. as our representative in the UK with regard to personal data processing under the UK GDPR, to act on our behalf and represent us regarding our obligations under the UK GDPR. Contact information for our Company, EDPO and EDPO UK Ltd. are included at the end of this policy.

This policy describes the types of information we may collect from you or that you may provide when you visit the website https://www.beckleyretreats.com/ (our “Website”) and when you attend our retreats, programs, or use any other services or products offered by us, and our practices for collecting, using, maintaining, protecting, and disclosing that information as a data controller.
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This policy applies to information we collect and process:

On this Website.
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In email, text, and other electronic messages between you and this Website.
Through mobile and desktop applications you download from this Website, which provide dedicated non-browser-based interaction between you and this Website.
Whenever you enter and submit any information to the Company through this Website, including any forms hosted on this Website that you access through this Website, through the Company’s emails and direct messages to you, or through any affiliate platform that the Company utilizes to provide the services advertised on this Website (“Affiliate Platform”) — including Retreat Guru, Paystand, the Homecoming app, WhatsApp, heartfirehub.com, and Zoom.us.
When you interact with our advertising and applications on third-party websites and services, if those applications or advertising include links to this policy.

It does not apply to information collected by:

Us offline or through any other means, including on any other website operated by Company or any third party not already mentioned above; or
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Any third party, including through any Affiliate Platform or other application or content (including advertising) that may link to or be accessible from or on the Website—for example, any information you provide to Zoom.us or WhatsApp in order to access those applications and use them to receive the Company’s services.

Please read this policy carefully to understand our policies and practices regarding your information and how we will treat it. If you do not agree with our policies and practices, your choice is not to use our Website or our services. By accessing or using this Website, you agree to this privacy policy.

This policy may change from time to time (see Changes to Our Privacy Policy). Your continued use of this Website or our services after we make changes is deemed to be acceptance of those changes, so please check the policy periodically for updates.

People Under the Age of 18

Our Website and our services are not intended for anyone under 18 years of age. No one under age 18 may provide any information to or on the Website. We do not knowingly collect personal information from anyone under 18. If you are under 18, do not use or provide any information on this Website or on or through any of its features. If we learn we have collected or received personal information from a person under 18 without verification of parental consent, we will delete that information. If you believe we might have any information from or about a person under 18, please contact us at:

c/o Corporation Service Company
251 Little Falls Drive
Wilmington, DE 19808
neil@beckleyretreats.com

If you are a EU resident, contact our EU representative by using EDPO’s online requestform: https://edpo.com/gdpr-data-request/ or by writing to:

EDPO
Avenue Huart Hamoir 71
1030 Brussels, Belgium

If you are a UK resident, contact our UK representative by using EDPO’s online request form: https://edpo.com/uk-gdpr-data-request/ or by writing to:

EDPO UK Ltd
8 Northumberland Avenue
London WC2N 5BY
United Kingdom

Information We Collect About You and How We Collect It

We collect several types of information from and about users of our Website, including information:

By which you may be personally identified, such as name, postal address, e-mail address, telephone number, or any other identifier by which you may be contacted online or offline (“personal information”);
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That is about you but individually does not identify you; and/or
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About your internet connection, the equipment you use to access our Website, and usage details.‍

We collect this information:

Directly from you when you provide it to us.
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Automatically as you navigate through the site. Information collected automatically may include usage details, IP addresses, and information collected through cookies, web beacons, and other tracking technologies.
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From third parties, for example, our business partners.‍

Information You Provide to Us

The information we collect on or through our Website may include:

Categories of Personal Information	Retention Period
Information that you provide by filling in forms on our Website. This includes information provided at the time of requesting further services. We may also ask you for information when you report a problem with our Website.	Unless this information also falls under one of the other categories of personal information identified in the column to the left and below this row (such that a longer retention period applies), this information will be retained for up to two (2) weeks after answering your question or fulfilling request, after which the personal data will be deleted.
Records and copies of your correspondence (including email addresses), if you contact us.	Unless this information also falls under one of the other categories of personal information identified in the column to the left and below this row (such that a longer retention period applies), this information will be retained for up to one (1) year, after which the personal data will be deleted.
Your first name and e-mail address, if you visit our website, show legitimate interest and we identify your email address, if you sign up for receiving our latest news, research in psychedelics, any information on upcoming retreats via our Website. This information will be retained until you withdraw your consent or request us to delete this information.	This information will be retained until you withdraw your consent, unsubscribe or request us to delete this information.
Your name, e-mail address, telephone number, gender (for rooming assignment purposes), birth date, billing address and the contact details of your emergency contact, to register for one of our programs. This information will be collected via the online booking agent Retreat Guru, an Affiliate Platform.	This information will be retained until your participation in our program(s) has concluded and for up to seven (7) years after such date, after which the personal data will be deleted, unless you request that we delete this information before the seven-year retention period has expired.
Any information on your physical or mental health provided by you via our Participant Application Forms prior to registering for a Beckley Retreat program on the basis of which we may decide that we are unable to accept you into one of our programs due to safety. This information may contain sensitive data and will only be collected and disclosed on the basis of your explicit consent and written authorization.	Unless we decide that we are unable to accept you into one of our programs, this information will be retained until your participation in our program(s) has concluded and for up to seven (7) years after such date, after which the personal data will be deleted, unless you request that we delete this information before the seven-year retention period has expired. If we decide we are unable to accept you into one of our programs, we will retain this information for [two (2) weeks] after the later (i) informing you of such a decision or (ii) our final communication with you about such decision.

You also may provide information to be published or displayed (hereinafter, “posted“) on public areas of the Website, or transmitted to other users of the Website or third parties through the Affiliate Platforms (collectively, “User Contributions“). Your User Contributions are posted on and transmitted to others at your own risk. Although we limit access to certain pages, please be aware that no security measures are perfect or impenetrable. Additionally, we cannot control the actions of other users of the Website with whom you may choose to share your User Contributions through the Website or any Affiliate Platform. Therefore, we cannot and do not guarantee that your User Contributions will not be viewed by unauthorized persons.

Information We Collect Through Automatic Data Collection Technologies

As you navigate through and interact with our Website, we may use automatic data collection technologies to collect certain information about your equipment, browsing actions, and patterns, including:

Details of your visits to our Website, including traffic data, location data, logs, and other communication data and the resources that you access and use on the Website.
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Information about your computer and internet connection, including your IP address, operating system, and browser type.‍

The information we collect automatically may include personal information. It helps us to improve our Website and to deliver a better and more personalized service, including by enabling us to:

Estimate our audience size and usage patterns.
Store information about your preferences, allowing us to customize our Website according to your individual interests.
Speed up your searches.
Recognize you when you return to our Website.‍

The technologies we use for this automatic data collection may include:

‍Cookies (or browser cookies). A cookie is a small file placed on the hard drive of your computer. You may refuse to accept browser cookies by activating the appropriate setting on your browser. However, if you select this setting you may be unable to access certain parts of our Website. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to our Website.
Flash Cookies. Certain features of our Website may use local stored objects (or Flash cookies) to collect and store information about your preferences and navigation to, from, and on our Website. Flash cookies are not managed by the same browser settings as are used for browser cookies. For information about managing your privacy and security settings for Flash cookies, see Choices About How We Use and Disclose Your Information.
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‍Web Beacons. Pages of our Website and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of certain website content and verifying system and server integrity).

Some of these cookies or similar technologies are essential or functional or are used for analytical purposes and have very little impact on your privacy. That means that we are not required to seek your consent for storing and using these cookies or technologies. If any of these cookies or beacons do collect personal information, we inform you on the purposes of these cookies and will ask for your consent for their use. You can find more information on these cookies and beacons in our cookie statement.

How We Use Your Information

We use information that we collect about you or that you provide to us, including any personal information:‍

To present our Website and its contents to you.
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To provide you with information, products, or services.
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To fulfill any other purpose for which you provide it.
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To carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection.
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To notify you about changes to our Website or any products or services we offer or provide though it.
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In any other way we may describe when you provide the information.
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For any other purpose with your consent.‍

We may also use your information to contact you about goods and services that may be of interest to you. If you do not want us to use your information in this way, please contact us at val@beckleyretreats.com. For more information, see Choices About How We Use and Disclose Your Information.

In addition to data collected directly from users, we may also utilize third-party tools to gather information about website visitors who have not provided their contact details. This data is used to identify potential leads and to deliver targeted email campaigns. By continuing to use our website, you consent to this practice. We ensure that all data collected is handled in accordance with applicable data protection laws and used solely for purposes aligned with our privacy commitments.

Disclosure of Your Information

We may disclose aggregated information about our users, and information that does not identify any individual, without restriction.
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We may disclose personal information that we collect or you provide as described in this privacy policy:

With your consent, to perform a contract to which you are a party, if it is necessary in order to protect the vital interests of you or of another natural person, or if there exists a legitimate interest thereto.

To fulfill the purpose for which you provide it.

For any other purpose disclosed by us when you provide the information.

To our personnel, subsidiaries and affiliates.

To contractors, service providers, and other third parties (e.g., retreat facilitators, transportation services and providers of accommodations at the retreat site) that we use to support our business and who are bound by contractual obligations to keep personal information confidential and use it only for the purposes for which we disclose it to them.
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To a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which personal information held by us about our Website users or customers is among the assets transferred.

If any of the recipients process your personal information on our behalf, we will conclude a data processing agreement with said recipient to ensure the protection of your personal information. If any information is transferred to a recipient outside the European Economic Area, we ensure a similar degree of protection is afforded to it by ensuring that the necessary safeguards are implemented. Please contact us if you want further information on the specific mechanisms used in this respect.

We may also disclose your personal information:‍

To comply with any court order, law, or legal process, including to respond to any government or regulatory request.
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To enforce or apply our Website Terms of Use and other agreements, including for billing and collection purposes.
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If we believe disclosure is necessary or appropriate to protect the rights, property, or our safety or that of our customers, or others. This includes exchanging information with other companies and organizations for the purposes of fraud protection and credit risk reduction.‍

Choices About How We Use and Disclose Your Information

We strive to provide you with choices regarding the personal information you provide to us. We have created mechanisms to provide you with the following control over your information:

Tracking Technologies and Advertising. We seek to obtain your consent prior to using cookies or technologies for marketing or advertising purposes. You can also set your browser to refuse all or some browser cookies, or to alert you when cookies are being sent. If you disable or refuse cookies, please note that some parts of this site may then be inaccessible or not function properly.

When your personal information is processed by us, and if you are resident or
citizen of the EU, you can also exercise the rights below. However, there may be a legal
basis preventing us from fulfilling your request. We may need to request specific
information from you to help us confirm your identity before granting your request.

Right of access. You have the right of access to personal information processed to be aware of and in order to verify the lawfulness of the processing.

Right to rectification. If you believe that certain information is inaccurate, you may obtain the rectification of this inaccurate or incomplete information.

Right to data erasure. You have the right to have your personal information erased and no longer processed where the information is no longer necessary in relation to the purposes for which it is collected or processed, if you have withdrawn your consent, or if you have objected to the processing.

Right to restriction of processing. If you wish to restrict the processing of personal information by us (e.g. pending rectification of your personal information requested by you, an objection to processing made, or because you do not want data to be deleted despite the processing being unlawful) you can submit a request to this effect.

Right to data portability. You have the right to receive your personal information processed by us in a structured and machine-readable format and to transmit this information to another data controller.

Right to object. If your personal data is processed on the basis of a legitimate reason to do so, you may object to this processing on grounds relating to your particular situation.

Withdraw consent at any time. If your personal data is processed on the basis of your consent, you may withdraw this consent at any time. However, this will not affect the lawfulness of any processing carried out before you withdraw this consent. In that case, we may not be able to provide certain services to you.

We will assess your request and will provide information on action taken as soon as possible, but in any event within one month of receipt of your request. If there exists a legal basis that prevents us from fulfilling your request, we will inform you accordingly of the reasons for not taking action.

Unless you are an EU resident or citizen, we do not control third parties’ collection or use of your information to serve interest-based advertising. However these third parties may provide you with ways to choose not to have your information collected or used in this way. You can opt out of receiving targeted ads from members of the Network Advertising Initiative (“NAI“) on the NAI’s website.

Changes to Our Privacy Policy

It is our policy to post any changes we make to our privacy policy on this page with a notice that the privacy policy has been updated on the Website home page. If we make material changes to how we treat our users’ personal information, we will notify you through a notice on the Website home page. The date the privacy policy was last revised is identified at the top of the page. You are responsible for ensuring we have an up-to-date active and deliverable email address for you, and for periodically visiting our Website and this privacy policy to check for any changes.

Contact Information

To ask questions or comment about this privacy policy and our privacy practices, contact Beckley Retreats at:
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c/o Corporation Service Company
251 Little Falls Drive
Wilmington, DE 19808
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neil@beckleyretreats.com

If you are an EU resident, contact our EU representative by using EDPO’s online request form: https://edpo.com/gdpr-data-request/ or by writing to:

EDPO

Avenue Huart Hamoir 71
1030 Brussels, Belgium